Security. There are so many things that can happen to files when kept on-site at your business. Theft, fire, pilferage, moisture, mice and squirrels, inability to locate records due to poor initial or refiling practices. And who is really responsible for them? What if the IRS comes knocking?
Convenience. Whose job is it to venture out into your maybe disorganized, dusty, cold, damp storage area to retrieve an important file? How long does it take to locate it? How often to you return without what you went looking for? What’s your labor cost to send someone out “in the cold” to locate these files? What’s the cost of them not getting their “real job” done while they are out digging through boxes?
Cost Savings. Usually the rate per square foot is much less in an off-site warehouse designed for record storage, than the rate you are paying for a self-storage, or a back room in premium office space. Have you done the math? You will probably be surprised.
There is much more…
